Privacy Policy

Collection of Personal Information

We collect personal information from students, staff, and other stakeholders for the purpose of providing educational services and maintaining records. This information may include names, addresses, phone numbers, email addresses, identification documents, academic records, and health information. We collect this information through various means, including application forms, registration forms, surveys, and other interactions.

Use of Personal Information

We use personal information for the following purposes:

Providing educational services, including admission, registration, and academic support

Maintaining records, including academic records, attendance records, and health records

Communicating with students, staff, and other stakeholders

Conducting research and analysis to improve our educational services

Complying with legal and regulatory requirements

Disclosure of Personal Information

We may disclose personal information to third parties in the following circumstances:

With the consent of the individual

To comply with legal and regulatory requirements

To provide educational services, such as sharing academic records with other educational institutions

To protect the safety and well-being of individuals

To conduct research and analysis, provided that personal information is anonymized or de-identified

Protection of Personal Information

We take reasonable measures to protect personal information from unauthorized access, use, or disclosure. We use physical, technical, and administrative safeguards to protect personal information, including secure storage, access controls, and encryption.

Retention of Personal Information

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, or as required by law or regulation. We securely dispose of personal information when it is no longer needed.

Access and Correction of Personal Information

Individuals have the right to access and correct their personal information held by YMCA Comprehensive Institute. Requests for access or correction should be made in writing to the Data Protection Officer.

Changes to this Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website and will be effective immediately.

If you have any questions or concerns about our privacy policy, please contact the Data Protection Officer at info@yci.ac.ug.